Asociația pentru Informare Educație și Prevenție în Sănătate – „AIEPS Academia (“AIEPS Academia”) is happy to welcome you to our website. Data protection and data security while using our website are very important to us. We would therefore like to inform you about the data we collect during your visit to our website, and the purpose for which it is used.
As legislative amendments or changes to our internal company processes may make it necessary to amend this privacy statement, please read through this privacy statement regularly.
Scope of application
This privacy statement applies to AIEPS website accessible under the domain www.aieps-academia.com and the various sub-domains (hereinafter referred to as “our website”).
Processing is defined as any operation or series of operations, with or without the of automated processes, that involves personal data, such as collection, entry, organisation, sorting, storage, adaptation or alteration, reading, querying, use, disclosure through transmission, dissemination or another form of provision, matching or linking, restriction, deletion or destruction.
Personal data is collected via this website if you voluntarily provide it to us, e.g. during a registration process, by completing forms, by sending e-mails or by uploading your application documents. We use this data for the specified purposes or for the purposes arising from the enquiry, such as the specification of your postal address for the dispatch of goods. Data is only transmitted to third parties if explicitly permitted by law or if you have consented to this within the scope of your registration or in the course of an active business relationship. You can use the general information on www.aieps-academia.com without disclosing your personal data.
If you use our website solely for information purposes and therefore do not give us any personal details, we do not process personal data, apart from the data transmitted by your browser that enables you to visit the website. For the purposes of the technical provision of our website, we have to process specific information that is automatically transmitted by you so that your browser can display our website and you can use the website. This information is recorded automatically and stored in our server log files whenever our website is accessed. This information relates to the calling computer’s system. The following information is processed in this context: (i) user’s IP addres, (ii) name (where applicable), (iii) date and time of access, (iv) method of access, (v) data volume downloaded, (vi) referrer and (vii) user’s browser and operating system.
Identity and contact details of the Controller.
Personal data is processed by “AIEPS Academy” Association, headquartered in Corbeanca town, Residential Complex Paradisul Verde, Stejarului Street, No. 4, Ilfov County, tax registration number 11677489, email: office@aieps-academia.com, phone: 0724 000 900, according to the provisions of the EU Regulation no. 679 of 2016 on the Protection of Personal Data (GDPR) and Law no. 190 of 18.07.2018, on measures for the implementation of GDPR in Romania.
Contact details of the Data Protection Officer.
The processing of personal data is performed under the coordination of a Data Protection Officer. Any claim regarding your rights with respect to processed personal data may be addressed through the contact details given in section 1 or directly to the Personal Data Protection Officer via the email address office@aieps-academia.com.
Categories of data subjects and types of data processed.
The processing of personal data by “AIEPS Academy” Association targets the following categories of people:
The personal data of the categories of people listed above can be collected directly from them, from the messages (sent by telephone, FAX, email or through instant messaging applications or social networks) through which ”AIEPS Academy” Association is requested information about the educational services delivered. These data can also be retrieved during direct meetings between “AIEPS Academy” Association representatives and potential beneficiaries of “AIEPS Academy” Association activities that the academy carry out. Later contact details may be supplemented with other information related to the person’s identity, such as home address or residence address, job address, national identification numbers (if their processing isnecessary), and other data with special character, depending on the necessities imposed by the specific activity, financial law rules or by the norms governing the activities carried out for the benefit of the persons whose data that the academy process.
Also, personal data that is anonymous (cannot directly identify the data subjects by such processing) can also be automatically retrieved from those who visit the websites or the online services of “AIEPS Academy” Association. Such data is used to optimize and adapt the content of online services, according to the requirements and interests of those accessing them.
Depending on the needs deriving from the legitimate interests or legal obligations stemming from the partnership relations concluded with the individuals concerned, the types of personal data that “AIEPS Academy” Association process are:
Active use of our website
Apart from using our website purely for information purposes, you can also actively use our website if, for example, you wish to contact us. If you do, then in addition to the above-mentioned processing, we also process the following personal data about you: surname, first name, e-mail address, phone number.
Purpose, duration and legal basis of the processing of personal data.
Regarding non-commercial partners or legal beneficiaries (contractual) of the activities carried out by the “AIEPS Academy” Association, contact data will only be processed to pursue legitimate interests derived from the objectives of the Association. These interests may include processing for statistical purposes or direct marketing. The length of time during which this data is processed will be the same as the length of time during which “AIEPS Academy” Association has its legal status unchanged from the moment of taking/obtaining the data or until exercising a right of the data subject that requires the processing to be suspended or these data erased.
When a legally valid partnership relationship exists between “AIEPS Academy” Association and the data subjects by processing, to the contact details we can also add the identification or individualisation data required by the legal rules governing the contractual relationship occurred. These data are processed for a period identical to the statute of limitation period for the legal obligations assumed or the period required by law for certain categories of documents.
Personal data is stored if it is necessary to assert, exercise or defend legal claims for a period equal to the period necessary to exercise those rights.
Personal data is regularly collected and used only with the user’s consent. Provided we obtain consent from the relevant person for the processing of their personal data, Art. 6 (1) (a) of the GDPR serves as the legal basis for processing personal data.
An exception is made for cases in which prior consent cannot be obtained for practical reasons and if processing of the data is permitted by law. In cases where the processing of personal data is required to fulfil a contract for which the person concerned is the contractual party, Art. 6 (1) (b) of the GDPR serves as the legal basis. This also applies for processing operations required for the implementation of precontractual measures.
As far as the processing of personal data is required to comply with a legal obligation to which we are subject, Art. 6 (1) (c) of the GDPR serves as the legal basis.
If the processing is required to safeguard a legitimate interest of our company or a third party, and the interests, fundamental rights and freedoms of the data subject do not override the aforementioned interest, Art. 6 (1) (f) of the GDPR serves as the legal basis for processing.
The obligation to provide data.
When contacting us directly (by email or telephone) for obtaining information, the provision of your data is not a legal or contractual obligation or obligation required to conclude a contract. On the other hand, however, please note that in the absence of such data, AIEPS Academy” Association will not be able to send you information about the activities of “AIEPS Academy” Association for which you have expressed interest at a given moment.
When between you and “AIEPS Academy” Association a legally regulated contractual relationship occurs, you will need to provide us with the data required by the legal rules governing the activities that “AIEPS Academy” Association carry out for your benefit in addition to contact data, as in the absence of such data, it is impossible for “AIEPS Academy” Association to provide you with the services or products requested.
Legitimate interest.
The data provided by you is processed in order to meet the objectives of “AIEPS Academy” Association regarding the activities it is authorized to carry out without afecting the fundamental rights of the data subjects. These interests may include, but are not limited to, contacting partners to promote the “AIEPS Academy” Association’s services or products, transferring personal data to companies with which “AIEPS Academy” Association have partnership relationships when their activity requires access to such data, preventing fraud, abusive use of our services and products, monitoring of premises in order to ensure their physical security, protection of their own IT systems, processing for historical, scientific and statistical purposes, processing for research purposes (including marketing studies).
The security of personal data processed by “AIEPS Academy” Association
“AIEPS Academy” Association undertakes to apply all technical and organizational measures in order to ensure the protection of personal data that is processed through computer and communications systems and other electronic systems as well as those processed in any other forms, against threats and any actions that may affect the confidentiality, integrity, availability, authenticity of data, and non-repudiation of processing operations, as well as the impairment of the operation of computer systems, whether occurring accidentally or intentionally.
Sending information notes about AIEPS Academy – Newsletters
We like to regularly send prospective customers promotional material on our services via e-mail. In order to register for our e-mail newsletter, we require, in addition to your consent, at least an e-mail address to which the newsletter can be sent. Any other information, such as your first name and surname, is voluntary and is used to address you in person and to allow us to personally configure the content of the newsletter and clarify queries about your e-mail address. It is entirely up to you whether you provide us with this data. However, without this information we may not be able to send you our newsletter.
The identification of your e-mail address is performed using the double opt-in procedure. This means that once your data has been processed, you will receive a separate confirmation e-mail. Only after clicking on the link contained in the e-mail you will receive advertising e-mails. We will also save your IP address and the date of your registration and confirmation. The purpose of this procedure is to verify your registration and, where applicable, to be in a position to resolve any misuse of your personal data. No data is passed on to third parties. Your data is saved until you have revoked this consent. You have the right to revoke your consent to this data processing, which is based on Art. 6 (1) (a) of the GDPR, at any time and without providing reasons. In this case, we will not carry out any further processing of your personal data. You can revoke your consent by e-mail to office@aieps-academia.com or by post to Strada Aviator Maior Ștefan Sănătescu, 40. All e-mails also contain an unsubscribe link, which, when confirmed, serves to revoke your consent.
Services request
You can submit product requests on our website. To do so, we process your name, email address, telephone number, address and name of your company. You can also voluntarily give the title of the request or questions, preferences or suggestions. It is entirely up to you whether you provide us with this data. However, without this information we will be unable to meet your product request or only meet it in part.
Your data is deleted after your product request has been processed in full. Data may continue to be stored in individual cases where this is prescribed by law.
The data processing previously described for the purpose of processing your product request is performed in accordance with Art. 6 (1) (b) GDPR.
Advertising of similar services
Even without your consent, you may receive information and advertising from us if we have received your email address in connection with a product or service provided by us. In this case, we reserve the right to inform you about our own, similar goods or services if applicable. You have the right to object to this promotional contact at any time and without providing reasons. To do so, you can either email your objection to office@aieps-academia.com or use the unsubscribe link at the end of every email. We assure you that your data will not be passed on to third parties.
The legal basis for the processing of your email address is Art. 7 (3) GDPR in conjunction with Art. 6 (1) (f) of the GDPR.
Webinars
In our activity we organize educational webinars on our website. In order to use the webinar, you will firstly need to register. We process your name and email address for registration purposes and for carrying out the webinar. You can also voluntarily provide the name of your company and your address. It is entirely up to you whether you provide us with this data. However, without this information we will be unable to ensure your attendance to webinars.
We use the processed data to create a customizable user account for you, which you can use to access webinar content and services. We delete your data as soon as registration is cancelled or amended. Data may continue to be stored in individual cases where this is prescribed by law.
The data processing previously described for the purposes of carrying out a webinar is performed in accordance with Art. 6 (1) (b) GDPR
Data made available to third parties.
Personal data processed through activities targeting natural persons will not be disclosed to a third party for use for purposes other than those in which they are collected.
With strict reference to the purposes for which personal data has been collected, personal data processed by “AIEPS Academy” Association can be made available to entities specialized in providing related or complementary services to “AIEPS Academy” Association activities (such as be electronic payment services, courier services, accounting services, etc.). Any provision of personal data to a third party will be made only on the basis of a legal commitment by which the legal person authorized by“AIEPS Academy” Association to process personal data, undertakes to comply with the provisions of the GDPR as well as the national rules in the matter.
Transferring data to a third country or an international organization outside the European Union
“AIEPS Academy” Association process data together with partners in the European Union. These data are processed in accordance with mandatory corporate rules established by the competent supervisory authority (from the EU Member State in which the partner who has developed the training rules is headquartered).
“AIEPS Academy” Association does not transfer data to entities outside the EU except to the extent that those countries are on the list of countries considered by the EU as presenting adequate conditions for the protection of personal data or only with the fulfilment of the conditions described in Chapter V of the GDPR on transfers of personal data to third countries or international organizations.
Cookies
The following section provides detailed descriptions of data-processing operations that are performed within the framework of the use of cookies.
We use cookies (small text files with configuration information). Cookies are small text files that are sent to your browser from our web server when you visit our internet sites and are kept on your computer for subsequent retrieval. We only use session cookies (also known as temporary cookies), i.e. those that are only stored temporarily for the duration of your visit to our internet sites.
These cookies are used, in particular, to determine the frequency of use and the number of users of our websites and to continue to identify your computer during a visit to our internet presence when you switch from one of our websites to another of our websites, and to be able to determine the end of your visit. This lets us know which area of our websites and which other websites our users have visited. This usage data does not allow any indication of the user’s identity. None of the anonymised usage data collected is merged with your personal data and all data is immediately deleted at the end of the statistical evaluation. The cookies are deleted at the end of the session as soon as you close your browser.
Most browsers are pre-configured to automatically accept cookies. However, you can deactivate the saving of cookies or configure your browser to notify you before cookies are stored. Users who do not accept cookies may not be able to access certain areas of our websites or only some of them.
The legal basis for the processing of the following data-processing operations is Art. 6 (1) (f) GDPR. We have a legitimate interest in presenting a website to you that stores your personal settings and makes it easier for you to visit our website. To do so, it is important for us to find out how we can optimize our website by using different cookies.
For more details, please consult the Cookies Policy on the website.
Google Ads
We use Google Ads technology, specifically conversion tracking. Google conversion tracking is an analysis service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, US. If you click on an ad activated by Google, a cookie for conversion tracking is stored on your PC. The cookies are valid for 30 days and are not used for personal identification. If you visit certain pages of our website before the cookie has expired, we and Google can recognize that you have clicked on a specific ad and were forwarded to this page. We receive a different cookie every time. It is therefore not possible to track cookies through our website.
The data collected with conversion cookies is used to compile conversion statistics for us using conversion tracking. In this process, we learn about the number of users who have clicked on our ad and were then forwarded to a page with a conversion tracking tag. However, we do not receive any information that can identify users personally.
If you do not wish to take part in conversion tracking, you can prevent this by changing a corresponding setting in your browser so as to generally prevent the installation of cookies, for example. You can also deactivate cookies for conversion tracking by setting your browser to only block cookies from the “googleadservices.com” web address.
Facebook Custom Audiences
Our website uses the Facebook pixel offered by Facebook Inc. 1601 S. California Ave, Palo Alto, CA 94304, US (“Facebook”). This enables us to track the behaviour of users after they have seen or clicked on a Facebook ad. This process is used to evaluate the effectiveness of Facebook ads for statistical and market research purposes and can help optimize advertising measures.
The data collected is anonymous to us, therefore we cannot draw any conclusions about the identity of users. Nevertheless, the data is stored and processed by Facebook so that a connection can be made with the respective user profile and Facebook can use the data for its own advertising purposes in line with Facebook’s data usage policy. You can allow Facebook and its partners to activate ads on and outside Facebook. A cookie can also be stored on your computer for this purpose. If you object to the use of cookies on your computer, you can set your internet browser so that in future, no more cookies can be stored on your computer and any already stored there are deleted. However, switching off all cookies may mean that some functions on our website can no longer be carried out.
You can find out more about the protection of your data in Facebook’s data privacy notice at: https://www.facebook.com/about/privacy/.
You can also deactivate the Custom Audiences remarketing function under settings for advertising at
https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen. To do so, you must be logged onto Facebook.
If you do not have a Facebook account, you can deactivate usage-based advertising by Facebook on the European Interactive Digital Advertising Alliance website: http://www.youronlinechoices.com/de/praferenzmanagement/.
Our website uses Linkedin pixels This allows us to analyze the behavior of users after they have seen or clicked on a Linkedin ad. This process is used to evaluate the effectiveness of LinkedIn posts for statistical and market research purposes and may help to optimize advertising measures.
In the LinkedIn settings you will find the way to decide that we no longer interact with you on this channel.
Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.
In case IP-anonymisation is activated on this website, your IP address will be truncated within the area of Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases the whole IP address will be first transferred to a Google server in the USA and truncated there. The IP-anonymisation is active on this website. Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing them other services relating to website activity and internet usage. The IP-address that your Browser conveys within the scope of Google Analytics will not be associated with any other data held by Google.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also opt-out from being tracked by Google Analytics with effect for the future by downloading and installing Google Analytics Opt-out Browser Addon for your current web browser.
For further information please visit: https://www.google.com/analytics/terms/gb.html
Rights of data subjects regarding the processing.
For the natural persons concerned by the processing of personal data, “AIEPS Academy” Association assures the exercise of all rights provided by Article 13 – Article 22 of the GDPR, as follows:
The right to information and access to processed personal data.
You have the right to demand information from us at any time about what data we have stored about you, its origin, and the recipients or categories of recipients to whom this data is passed on and the purpose of storage
When personal data is collected or within 30 days if it is obtained indirectly, the data subject by the processing is informed of the identity and contact details of “AIEPS Academy” Association, the contact details of the Data Protection Officer (where applicable), the purposes and legal basis in which personal data are processed, recipients or categories of recipients of personal data, the intention of “AIEPS Academy” Association to transfer personal data to a third country or an international organization (if applicable), the period for which the personal data will be stored or the criteria used to determine that period, the existence of an automated decision-making process including the creation of profiles and, at least in the cases concerned, relevant information on the logic used and concerning the importance and expected consequences of such processing for the data subject.
The right of access to personal data.
Individuals – data subjects to the processing of personal data are entitled to obtain from “AIEPS Academy” Association a confirmation that personal data concerning them are processed or, if so, access to the data and to the information listed in the above point.
The right to rectification or deletion.
Natural persons subject to data processing have the right to obtain from “AIEPS Academy” Association, without undue delay, the rectification of inaccurate personal data that concern it. Taking into account the purposes for which the data were processed, the data subject has the right to obtain the supplementing of incomplete personal data, including the provision of additional statements. The data subjects also have the right to obtain from “AIEPS Academy” Association the deletion of their personal data without undue delay, if the reasons set out in Article 17 paragraph (1) of GDPR apply.
The right to restrict the processing.
Natural persons subject to data processing have the right to obtain from “AIEPS Academy” Association the restriction of the processing of personal data in the cases described in Article 18 of GDPR.
The right to oppose processing.
Natural persons subject to data processing by“AIEPS Academy” Association have the right to oppose, for reasons related to their particular situation, to the processing out of marketing purposes, to profile creation, or to be subject to a decision based solely on automatic processing and which produces legal effects concerning the data subject and affecting it similarly to a significant extent.
With regard to the processing of anonymous data automatically collected when accessing our online services, you can always oppose this type of processing by enabling the privacy settings of your browser or by selecting applications that offer anonymous browsing facilities on the web.
With regard to cookies, by means of the settings that your application you use to browse the Internet offers you, you can view these modules, delete them, and block these modules from being saved on your computer system. Keep in mind, however, that most websites often use these cookies to optimize the content of the site you access, depending on the preferences and settings you make when you first visit the site. So, on the next visits, restoring these settings will no longer be necessary. By deleting or blocking cookies, whenever you revise an Internet site, you may be prompted for some content display setting operations. More details about cookies are provided in section 11.
The right to data portability.
When personal data has been provided by a natural person in a structured format that is currently used and that can be automatically read in order to be processed by “AIEPS Academy” Association, the natural person subject to this type of processing, has the right, in the cases provided by Article 20 of the GDPR to transmit this data to another operator without any hindrance from the “AIEPS Academy” Association.
The right to withdraw consent at any time without affecting the lawfulness of the processing performed based on consent prior to its withdrawal.
The right to lodge a complaint with the National Supervisory Authority for Personal Data Processing or the Courts of Law when an individual concerned by the processing of personal data by “AIEPS Academy” Association believes that his / her rights have been breached. The National Authority for the Supervision of Personal Data Processing can be contacted at phone +40.318.059.211, email anspdcp@dataprotection.ro or through www.dataprotection.ro.
If the provision of personal data is a legal or contractual obligation or an obligation required to conclude a contract, then the data subjects have the right to know the possible consequences of non-compliance with this obligation.
The exercise of any of the rights listed in the above sectionscan be done by sending a request through the contact details presented under section 1 or using the contact information presented on the https://aieps-academia.com/ – https://www.hpss-consulting.com/contact.shtml
